If you’re planning to start a business in Maryland using a specific name, you may need to register for a business name. Business name registration is commonly referred to as a Maryland DBA or “Doing Business As,” but is officially called a Trade Name.
To see if you need to register for a Maryland Trade Name and steps on how to register, check out our guide.
Related: Starting A Business In Maryland Checklist
Who needs to register for a Maryland Trade Name?
The requirements and need to register for a Trade Name vary, depending on the type of business entity.
The sole proprietorship and general partnership are the most common business structures for registering for a Maryland DBA. By default, the legal name of a Maryland sole proprietorship or partnership can be the owner’s full first and last name, which can be used without registering.
For example, if Mike Smith starts cleaning houses but doesn’t use a business name, he doesn’t have to register. However, if Mike decides to name his business Mike’s Home Cleaners, he will need to register.
A corporation and Limited Liability Company won’t typically register for a Maryland DBA since a unique entity name is created during the entity formation process. However, some will want to register for a DBA if they have another business or brand name they want to operate in addition to the legal name of the business. This can allow multiple businesses to operate with the liability protection of a Maryland corporation or Limited Liability Company without forming another entity.
Steps to Register a Maryland Trade Name
Step 1: Obtain the Trade Name form
The Trade Name form can be found on the Maryland Business Express website, which is operated by the Maryland Department of Assessments & Taxation online or by mail.
Step 2: Verify Name Availability
Every name registration must be unique and not too similar to other names on record. Before filling out the form, do a Maryland business name search on the Maryland State Department of Assessments & Taxation website to see if the name you want is available.
Step 3: Fill out the Trade Name Form
After ensuring the business name you want is available, fill out the Trade Name form.
Information needed includes:
- Trade Name being requested
- Address of the business
- Name and address of the business owner
- Description of the business
Step 4: Submit the Form
Click submit if filing online. If mailing, send the completed form and payment to:
Charter Division
Maryland Department of Assessments and Taxation
301 W. Preston Street, Room 801
Baltimore, Maryland 21201
Maryland DBA FAQs
How much does a Maryland Trade Name?
The filing fee to register a Trade Name in Maryland is $25. The average turnaround is 5-7 business days. Expedited service is available for an additional $50 and can be completed the same day.
The name registration is good for five years and can be renewed.
Are there any naming restrictions when filing a Maryland DBA?
A Trade Name can’t use a business entity suffix that is different from the type of entity. For example, a sole proprietorship can’t use the words LLC or corporation in its name.
Additionally, DBAs can’t register using words related to banking or insurance, such as bank, banker, savings, trust, credit union, and insurance, unless the business is licensed to provide those services.
Lastly, businesses performing home improvement services must contact the Maryland Home Improvement Commission to ensure a specific name is available.
Can someone use my business name after registering a Maryland DBA?
While registering your Trade Name will keep someone else from registering the exact same name in Maryland, it does very little to stop someone else from operating a business under that name in other states.
If stopping others from using your business name is important, you can protect it through a federal trademark through the U.S. Patent & Trademark Office.
Learn more about trademarking a business name.
Does a Trade Name need an EIN?
An EIN, or Employer Identification Number, is a unique nine-digit number that some businesses register for through the Internal Revenue Department (IRS). An EIN is required for partnerships, corporations, multi-member LLCs, or any business with employees.
Sole proprietorships and single-member LLCs without employees can use the owner’s social security number to identify the business.
