Starting a business in Virginia involves several steps, but one of the first is choosing a business name. This step is a little more complicated when setting up an LLC or corporation in Virginia because these entities must have a unique name.
To help you verify that your corporation or LLC is available to use, our step-by-step guide will show you how to quickly do a Virginia business name search using the Virginia State Corporation Commission business name database.
Related: Checklist To Start A Business In Virginia
Virginia Business Name Search FAQs
Step 1: Visit the Business Name Database
Go to the Virginia State Corporation Commission website
Step 2: Search for a Business Name
Enter the name you want to use in the “Enter entity name” field. In this example, we will search for a Virginia LLC name by looking up “Sew What.” Once your name is entered, click “Name Check.”
Step 3: Review the Results
When we search for this name, we get the message “Name is not distinguishable.” The name must be distinguishable from the other registered names to register a corporation or LLC name in Virginia. If you were looking to form an LLC with this name, you wouldn’t be able to since one is already registered.
To find more information about any registered business names, click on the name to see a detailed report. In this example, we will look up “Sew What Inc.”
While the name “Sew What” may not be available, other variants, such as “Sew What Seamstress” are available. Searching for this business name brings a result that says, “Yes, this name is distinguishable on the records of the Commission at this time.” Even if the name looks like it is available, the State Corporation Commission will do its own search to avoid confusing potential customers with a business name that sounds like someone else’s. Typically, words that sound alike but are spelled differently and even have abbreviations will make names appear available but won’t be approved.
These are the basics of searching for a small business name in Virginia. Even when the name of the business you want looks like it is available, the State Corporation Commission will make a final determination when filing to ensure the name you picked isn’t too similar to other registered names.
Also, keep in mind that even though each Corporation and LLC name must be unique, it may not stop someone else from using that name since business names for a sole proprietorship or partnership are not registered by the Secretary of State and are not required to be unique. To protect your business name, consider getting a trademark.
Related: Should I trademark my business name?
What information can be found on the Virginia business entity database?
The database search can find several pieces of information about the business. Some of the highlights include:
- Business Name
- Entity Type: Corporation, Limited Liability Company, etc.
- Date of Formation / Registration: The date the entity was first filed with the Virginia State Corporation Commission.
- Status: Active means the entity is in good standing, which means all reports and filing fees are up to date. Other results include “Cancelled,” “Purged,” “Fee Delinquent,” and “Terminated.” The names of these inactive results may be available to register.
- Principal Office: This could be the business’s physical address or the address where business records are stored.
- Registered Agent Information: A Virginia registered agent is the singular point of contact for the entity should a legal, or tax notice need to be sent to the business. This is often one of the owners, and if their home address is used, that address becomes public information.
- Officer Contact Information: Names of the officers and their titles.
Virginia Business Name Search FAQs
How do I find a name for a Virginia sole proprietorship?
Unlike corporations and LLCs in Virginia, the names of Virginia sole proprietorships and general partnerships are not listed on the Virginia Corporation Commission’s name database. Instead, they are registered with the Clerk of the Circuit Clerk’s office in the county where the business is located.
Registering a name for a sole proprietorship or general partnership requires filing a Virginia Fictitious Business Name (often referred to as a DBA or Doing Business As name) with the County Clerk.
What are the requirements for naming an LLC in Virginia?
In addition to being unique, the LLC’s name must include a special designator such as Limited Liability Company, LLC, L.L.C., etc., and it may not use restricted words such as bank or insurance unless the entity is licensed to operate as such.
Can an LLC name be reserved in Virginia?
If you want a name but are not ready to register the LLC, you can file the Reservation of a Business Entity Name (Form SCC631) with the Commonwealth of Virginia State Corporation Commission. The reservation will hold a name for up to 120 days.
